VANCOUVER

Executive Assistant

 

 

Job Description

We are looking for an enthusiastic candidate to fill the role of an Executive Assistant! Candidates should have prior EA experience and/or exposure to managing team(s). Experience in a visual effects and/or hospitality environment is considered an asset.

Daily tasks included but not limited to: running errands, booking travel, liaising with executive members of management and internal production team(s), assisting with corporate paperwork etc.

Candidate should be able to multitask, be quick on their feet and eager to learn.

Responsibilities/Tasks/Reporting

  • Manage and maintain Executive schedules
  • Support Executive in a variety of company-related tasks and strategies to improve efficiency and company leadership
  • Anticipate Executive needs and help coordinate and prepare information/materials for meetings and conference calls
  • Coordinate domestic and international travel arrangements for the Executive team
  • Serve as the main point of contact on behalf of the Executive
  • Coordinating lunch and dinner orders
  • Entering notes and updating tasks as per manager’s needs/during production meetings
  • Updating shot boards
  • Providing support when needed to facilities runners – build outs, desk moves, setting up work stations
  • Setting up client meeting sessions
  • Booking boardrooms and theatre times through Google Calendar
  • Assisting with office supplies orders
  • Assisting with employee event coordination
  • Receptionist coverage (when needed)
  • Additional duties as assigned

Please click here to apply. 

Position Requirements

  • Experience working in a similar position
  • Knowledge of the VFX Industry
  • Proven successful expertise in areas of: customer service / time management  
  • Polished and professional
  • Extremely organized and detail oriented – loves and lives by process
  • Flexibility in work hours  
  • Ability to work well under pressure and to meet tight deadlines
  • Ability to work without close supervision a must
  • Ability to function in a fast paced rapid growth environment is a must
  • Proven ability to succeed as a team player